Terms & Conditions

1. General

1.1. These terms and conditions (hereinafter: the "Terms and Conditions") apply to the Bike to Your Work Days promotion (hereinafter: the "Promotion"). The Promotion is organized by Lease a Bike, part of Bike Mobility Services B.V. (“BMS”), located at Otto-Bauer-Gasse 6/3-5, 1060 Wien in Austria to promote Lease a Bike and to support the charitable organization Familienhaus St. Christoph der Caritas Steiermark.

1.2. BMS, Otto-Bauer-Gasse 6/3-5,1060 Wien in Austria, is the legal entity responsible for all collection and processing of your personal data in connection with this Lease a Bike Promotion. BMS is part of Pon Holdings B.V. and its affiliated companies (“Pon”). BMS and Pon are committed to respecting and protecting your privacy and the protection of the personal data you share with us.

1.3. Although the Promotion is also promoted via email to companies that are customers of Lease a Bike during the Promotion and through the Campaign page on the Lease a Bike website, it is also promoted on the Instagram, LinkedIn, and Facebook pages of Lease a Bike (hereinafter: the "Social Media Pages"). Instagram, Facebook, and LinkedIn are not involved in or responsible for the Promotion. The Promotion is not sponsored, endorsed, and/or managed by Instagram and/or Facebook. Instagram and/or Facebook are in no other way connected and/or liable for the Promotion.

1.4. Although the Promotion is promoted in the email newsletter of and on the Instagram, LinkedIn, and Facebook pages of Yellow B. Cycling B.V. (Team Visma | Lease a Bike) (https://www.instagram.com/teamvisma_leaseabike/, https://www.facebook.com/vismaleaseabike/, https://www.linkedin.com/company/teamvismaleaseabike/), Team Visma | Lease a Bike as an organization is not involved in or responsible for the Promotion. The Promotion is not sponsored, endorsed, and/or managed by Team Visma | Lease a Bike. They are in no other way connected and/or liable for the Promotion.

1.5. Although the Promotion is used to raise funds for Familienhaus St. Christoph of Caritas Steiermark, they as an organization are not involved in or responsible for the Promotion. The Promotion is not sponsored, endorsed, and/or managed by Caritas Steiermark. They are in no other way connected and/or liable for the Promotion. Lease a Bike will only pay out the Total Lease a Bike Donation (as defined in Article 9) after the conclusion of the Promotion (see also Article 9).

2. Who can participate?

2.1. Everyone can participate in the campaign.

2.2. By participating in the Promotion, the Participant agrees to these Promotion Terms and Conditions.

3. How and when can you participate?

3.1.1. The Promotion starts on June 2, 2025 at 00:01 a.m. and ends after June 6, 2025 at 11:59 p.m. (hereinafter: the “Promotion Period”). During the Promotion Period, Participants can submit their cycled mileage during these days to Lease a Bike via the campaign page (hereinafter: the “Campaign Page”) on the Lease a Bike website (www.lease-a-bike.at). Mileage must be entered on the Campaign Page of the Lease a Bike website by 12:00 noon on June 7, 2025.

3.1.2. An employer of a company affiliated with Lease a Bike during the Campaign Period will receive an email prior to the Campaign with a link to promotional materials to bring the Campaign to the attention of employees and a form where optional information can be provided as to whether the company wishes to make an Additional Independent Donation (as defined in Article 9) to Caritas Steiermark and to make this known to employees. Also, a Company can search the Campaign page with its Company ID to get to the Company-specific campaign page, where the intermediate score can be seen. Once at least one employee of the respective Company has registered mileage on this page, the Company becomes a participating Company (hereinafter “Participating Company”) and an employee becomes a Participant (as defined in Article 2.1) from that moment on.

3.1.3. An employee of a company affiliated with Lease a Bike can register miles on the Company-specific page, where the employee arrives via the link shared by the employer, after which a search is conducted on the Company ID of the Company or Contract ID of the employee with a leased bike. Employees without a leased bike from Companies affiliated as customers of Lease a Bike during the Promotion Period can participate by searching on the Company ID of their Participating Company.

3.2. Each Participant can provide multiple times during the days the cycled kilometers via the form on the Campaign page using cycled distance in kilometers, date, business email address. The Company page where the kilometers can be registered is reached using the Participating Company's Company ID (employer) and/or the Participant's Contract ID (employee). When a trip is first submitted via the form by an employee after entering the Company ID or Contract ID, the corresponding company automatically becomes a Participating Company and participates immediately. The Participating Company does not have to complete any additional tasks for this. In addition, the Participating Company is under no obligation in view of the Donation (see also Article 9).

3.3. Mileage should be entered on the Company Page for each Participant per trip. If the Participant enters kilometers several times, these kilometers will be added up to one total number of cycled kilometers, resulting in the Participant's personal final result. If it can be shown that the number of kilometers entered is unrealistic, the Participant will be excluded from participation in the Promotion. A calculation will also be made of the total number of kilometers biked within a Participating Company (sum of all biked kilometers from all trips submitted by employees working at the company in question).

4. Personal data and privacy

4.1. By participating in the Promotion the Participant consents to the processing of his/her personal data by Lease a Bike and/or parties engaged by Lease a Bike in accordance with the provisions of this article.

4.2. It is necessary for Lease a Bike to process certain personal data from Participants in order to make sure the Campaign is followed as intended. The Participant guarantees that all data provided is correct and complete.

4.3. Lease a Bike (i) will not collect more personal data from Participants than necessary to make sure that the Campaign is followed as intended (e.g. to prevent fraud) and will only use the personal data collected from Participants for that purpose, including any disclosure of such personal data to anyone directly or indirectly involved or connected in any way with the organization of the Promotion and (ii) will not distribute the personal data collected outside the European Economic Area, unless permitted under the General Data Protection Regulation.

5. Prize

5.1. One (1) Team Visma | Lease a Bike signed jersey worth around €250 will be given to one participant. Each of the aforementioned prizes hereinafter referred to individually as a “Prize”.

5.2. On June 13, 2025, the winner of the Promotion will be determined. The winner of the prize will be determined by drawing lots among all entrants by Lease a Bike B.V. via the website https://wheelofnames.com.

5.3. The Prize is non-transferable and not redeemable for substitute prizes or cash.

5.4. Lease a Bike reserves the right to cancel a Prize won in case of force majeure situations which make award or performance of the Prize irresponsible or impossible.

5.5. If a winner of a Prize is prevented by his/her employer from receiving it for any reason whatsoever, the right to the Prize lapses. In this case Lease a Bike B.V. will select a new winner via a draw.

6. Claiming a prize

6.1. The winner of a Prize will be notified by a personal email sent to the email address provided by the Participant. This email will specify a deadline by which the Prize must be received.

6.2. After the announcement of the winners, those must contact Lease a Bike via a response to the email to confirm that they wish to receive the Prize. Winners must include their name and the requested contact information in that email to Lease a Bike. Only then can the Prize be received.

6.3. If a winner does not send a confirmation email or otherwise respond to Lease a Bike within 48 hours after Lease a Bike has emailed the winner, the claim to the Prize lapses back to Lease a Bike and Lease a Bike may decide to award the Prize to another entrant.

7. Personal data and privacy (winners)

7.1. By participating in the Promotion the Participant consents to the processing of his/her personal data by Lease a Bike and/or parties engaged by Lease a Bike in accordance with the provisions of this article.

7.2. To enable participation in the Promotion, the determination of winners by drawing, and the provision of the Prizes, it is necessary for Lease a Bike B.V. to process certain personal data of the winners. Lease a Bike processes the e-mail address used to enter the Promotion in order to determine the winners and to contact them. Furthermore, a winner must provide his/her contact information in an email to Lease a Bike so that receipt of the Prize can be scheduled. The Participant guarantees that all data provided is correct and complete.

7.3. Lease a Bike (i) will not collect more personal data than necessary to pay out the Prize and will only use the personal data collected for that purpose, including any disclosure of such personal data to anyone directly or indirectly involved or connected in any way with the organization of the Promotion and (ii) will not distribute the personal data collected outside the European Economic Area, unless permitted under the General Data Protection Regulation.

7.4. Collected personal data of the winner will be deleted no later than four weeks after the end of the Promotion Period, unless the winner himself/herself has indicated that he/she wishes to receive mailings from Lease a Bike.

8. Publicity

8.1. By entering the Promotion Participants agree that Lease a Bike may publish the name and mileage of the winning Participant in a social media post on its