TERMS AND CONDITIONS OF THE LEASE A BIKE - Wohnhaus Martinstift 8th - 9th of october 2025 at HR Inside Summit Vienna
1. General
1.1. These terms and conditions (hereinafter: the "Terms and Conditions") apply to the Wohnhaus Martinstift charity bike promotion (hereinafter: the "Promotion"). The Promotion is organized by Lease a Bike, part of Bike Mobility Services B.V. (“BMS”), located at Otto-Bauer-Gasse 6/3-5,1060 Wien in Austria to promote Lease a Bike and to support the charitable organization Wohnhaus Martinstift.
1.2 BMS, Otto-Bauer-Gasse 6/3-5,1060 Wien in Austria, is the legal entity responsible for all collection and processing of your personal data in connection with this Lease a Bike Promotion. BMS is part of Pon Holdings B.V. and its affiliated companies (“Pon”). BMS and Pon are committed to respecting and protecting your privacy and the protection of the personal data you share with us.
1.3. The Promotion is promoted via the Campaign page on the Lease a Bike website, it is also promoted on the Instagram, LinkedIn, and Facebook pages of Lease a Bike (hereinafter: the "Social Media Pages"), Instagram, Facebook, and LinkedIn are not involved in or responsible for the Promotion. The Promotion is not sponsored, endorsed, and/or managed by Instagram and/or Facebook. Instagram and/or Facebook are in no other way connected and/or liable for the Promotion.
1.4. Although the Promotion is used to raise funds for Wohnhaus Martinstift they as an organization are not involved in or responsible for the Promotion. The Promotion is not sponsored, endorsed, and/or managed by Wohnhaus Martinstift. They are in no other way connected and/or liable for the Promotion. Lease a Bike will pay out the Total Lease a Bike Donation to Martinstift.
2. Who can participate?
2.1. Participation in the Promotion is open exclusively to people employed by a company based in Austria, who are affiliated with Lease a Bike and who are over 18 years of age (hereinafter: the “Participants”).
2.2. By participating in the Promotion, the Participant agrees to these Promotion Terms and Conditions.
2.3. Excluded from participation in the Promotion are all employees and family members of employees of Lease a Bike and third parties involved in the Promotion.
3. How and when can you participate?
3.1.1. The Promotion starts on October 8, 2024 at 00:01 a.m. and ends after October 9 2025 at 11:59 p.m. (hereinafter: the “Promotion Period”). During the Promotion Period Participants can visit Lease a Bike at the HRIS and participate on a virtual bike ride.
4. Personal data and privacy
4.1. By participating in the Promotion the Participant consents to the processing of his/her personal data by Lease a Bike and/or parties engaged by Lease a Bike in accordance with the provisions of this article.
4.2. It is necessary for Lease a Bike to process certain personal data from Participants in order to make sure the Campaign is followed as intended. The Participant guarantees that all data provided is correct and complete.
4.3 Lease a Bike (i) will not collect more personal data from Participants than necessary to make sure that the Campaign is followed as intended (e.g. to prevent fraud) and will only use the personal data collected from Participants for that purpose, including any disclosure of such personal data to anyone directly or indirectly involved or connected in any way with the organization of the Promotion and (ii) will not distribute the personal data collected outside the European Economic Area, unless permitted under the General Data Protection Regulation.
5. Claiming a prize
5.1. The winner of a Prize will be notified at the event itself immediately. There is no way to claim a prize later.
6. Personal data and privacy
6.1. By participating in the Promotion the Participant consents to the processing of his/her personal data by Lease a Bike and/or parties engaged by Lease a Bike in accordance with the provisions of this article.
6.2. To enable participation in the Promotion, the determination of winners by drawing, and the provision of the Prizes, it is necessary for Lease a Bike B.V. to process certain personal data of the winners. Lease a Bike processes the e-mail address used to enter the Promotion in order to determine the winners. Furthermore, a winner must provide his/her contact information in an email to Lease a Bike so that receipt of the Prize can be scheduled. The Participant guarantees that all data provided is correct and complete.
6.3 Lease a Bike (i) will not collect more personal data than necessary to pay out the Prize and will only use the personal data collected for that purpose, including any disclosure of such personal data to anyone directly or indirectly involved or connected in any way with the organization of the Promotion and (ii) will not distribute the personal data collected outside the European Economic Area, unless permitted under the General Data Protection Regulation.
6.4. Collected personal data of the winner will be deleted no later than four weeks after the end of the Promotion Period, unless the winner himself/herself has indicated that he/she wishes to receive mailings from Lease a Bike.
7. Publicity
7.1. By entering the Promotion Participants agree that Lease a Bike may publish the name and mileage of the winning Participant in a social media post on its social media pages after the end of the Promotion.
7.2 By entering the Promotion, Entrants agree that Lease a Bike may disclose the Name of the Company and the number of miles of the winning Company in a social media post on its Social Media Pages following the end of the Promotion.
7.3 By entering the Promotion, Entrants agree that Lease a Bike may shoot visual material during the “Bike Promotion” Prize and share a photograph thereof on its Social Media Pages in agreement with the Entrant and the relevant Participating Company.
8. Donation
8.1. By participating in the Promotion, i.e. from the first moment that a Participant working at the relevant Company registers the cycled mileage on the Lease a Bike website, the cycled mileage by the Participant will count towards a donation by Lease a Bike to Wohnhaus Martinstift (hereinafter referred to as “the Charity”).
8.2. From then on, every cycled tour of participates of companies affiliated with Lease a Bike during the Campaign Period will count towards the donation that will be made by Lease a Bike to the Good Cause. Lease a Bike undertakes to donate 5 euro to the Charity for every cycled tour.
8.3. Lease a Bike shall pay the Total Lease a Bike Donation to the Charity by December 1, 2025
9. Liability
9.1. Lease a Bike accepts no liability for any damages of any kind related to participation in the Promotion, including damages caused by (i) inaccuracies in the prize description(s), (ii) actions resulting from the Promotion, (iii) any tax, levy or other charges which prize winners may be required to pay at any time in connection with the Prize won, (iv) (deficiencies in) any Prize to be paid by it. Lease a Bike makes no warranties regarding the Prize to be provided by it.
10. Miscellaneous
10.1. Lease a Bike reserves the right to terminate the Promotion without further notice, or to amend these Promotion Terms and Conditions without prior notice. The amended Promotional Terms and Conditions will be published on the Lease a Bike website.
10.2. Where Lease a Bike detects fraud in participation in the Promotion, Lease a Bike has the discretion not to pay the relevant Prize and to exclude the fraudulent Participant(s) from further participation in the Promotion.
10.3. No correspondence can be entered into about the results, except for the email message to Lease a Bike in which a winning Entrant provides his/her name and contact details.
10.4. In cases not covered by these Promotion Terms a decision will be made by Lease a Bike.
10.5. The Promotion and the Promotion Terms and Conditions are governed by Austrian law. Any disputes arising out of or otherwise connected with the Promotion shall be submitted to the competent court in [CITY] with exclusive jurisdiction.
10.6. Lease a Bike acts in accordance with the Code of Conduct for Promotional Games of Chance.
11. Use of Logos
11.1. Lease a Bike reserves the right to use the logos of participating companies and the supported charitable organizations (SOS Kinderdorf Österreich) in connection with the promotion and reporting of the Promotion.
11.2. The participating companies and charitable organizations agree that Lease a Bike may use their logos for promotional purposes related to the Promotion on the website, social media, and other marketing materials.
11.3. If a participating company or charitable organization does not wish for their logo to be used, they must notify Lease a Bike in writing before the start of the Promotion.
11.4. Lease a Bike will ensure that the logos are used only in a manner that respects the reputation and integrity of the participating companies and charitable organizations.
This clause ensures that you obtain permission to use the logos and establishes clear guidelines for their usage.
12. Complaints and contact
12.1. Complaints about the Promotion can be submitted in writing to Lease a Bike at the postal address mentioned in article 1.1 or by contacting our customer support department at +43 1 4350 310. Within two weeks of the date of a complaint Lease a Bike will respond.
